Admin Officer

Admin Officer

  • Perform activities of receptionist (be seated at the reception area, answer incoming calls, receive guests, etc.);
  • Handle petty cash including filling petty cash expenses form and coordinating with finance for reimbursement
  • Arrange for payment of monthly GOSI, LMRA, telephone, internet, electricity and municipality fees;
  • Review of office rent invoices and arrange with finance for the payment of those invoices;
  • Purchase of office supplies and stationery;
  • Arrange for the issuance of visas for new expat employees;
  • Register new employees in LMRA and GOSI;
  • Arrange for the renewal of expat employees visa;
  • Arrange with HR for the issuance and renewal of Saudi visa for expat employees;
  • Arrange for the renewal of office commercial registration (CR) certificate and updating office details in governmental authorities;
  • Liaise with the landlord for office related issues;
  • Fill travel forms and coordinate with HR and admin for travel arrangements (including arranging for flights and hotel bookings);
  • Fill expense claim forms and coordinate with HR and finance for reimbursement;
  • Fill and prepare visa application forms for travelling employees and arrange for required supporting documents such as travel insurance, etc.;
  • Assist in registration for employees training courses;
  • Liaise with relevant departments for office maintenance and replacement of damaged equipment;
  • Supervise office boy and cleaning of office; and
  • Custody of office keys and arrange for opening and closing of office.

Source: indeed


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