Admin Officer
AZAQ – Manama
- Perform activities of receptionist (be seated at the reception area, answer incoming calls, receive guests, etc.);
- Handle petty cash including filling petty cash expenses form and coordinating with finance for reimbursement
- Arrange for payment of monthly GOSI, LMRA, telephone, internet, electricity and municipality fees;
- Review of office rent invoices and arrange with finance for the payment of those invoices;
- Purchase of office supplies and stationery;
- Arrange for the issuance of visas for new expat employees;
- Register new employees in LMRA and GOSI;
- Arrange for the renewal of expat employees visa;
- Arrange with HR for the issuance and renewal of Saudi visa for expat employees;
- Arrange for the renewal of office commercial registration (CR) certificate and updating office details in governmental authorities;
- Liaise with the landlord for office related issues;
- Fill travel forms and coordinate with HR and admin for travel arrangements (including arranging for flights and hotel bookings);
- Fill expense claim forms and coordinate with HR and finance for reimbursement;
- Fill and prepare visa application forms for travelling employees and arrange for required supporting documents such as travel insurance, etc.;
- Assist in registration for employees training courses;
- Liaise with relevant departments for office maintenance and replacement of damaged equipment;
- Supervise office boy and cleaning of office; and
- Custody of office keys and arrange for opening and closing of office.
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Source: indeed
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