Document controller

Document Controller , Oman in Muscat, Oman
Business Line Transportation
Position Title Document Controller , Oman
Oman – Muscat
Job Summary
AECOM are seeking an experienced Document Controller for a major infrastructure project located in Oman. As a Document Controller you will be part of the on-site team and responsible for coordinating and managing all the document control and information flow requirements relating to incoming and outgoing drawings, instructions, requests for information, correspondence, and reports.
Job Duties:
Monitoring the information flow on the in-house collaboration tool (ProjectWise).
Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.
General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.
Information Management & Archiving:
Receive and archive all electronic information and hard copies as required.
Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.
Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.
Information Management System (IMS):
Prepare and issue formal Transmittals for all outgoing information.
Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.
Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed.
Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.
Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.
Project Administration:

Monitor project programme to highlight key dates and aid their successful completion.
Prepare and update reports, minutes, and other documentation as necessary.
Assist team members with the relevant document management procedures.
Collect and/or track other data as required by the project team
Print drawings and documents as necessary.
Person Specification:
Safeguard – To operate ethically and with integrity, while prioritising safety and security in all that you do
Be decisive – Know how to prioritize, advocate focus and accountability
Be impactful – Use clear and frequent communications, drive execution and results.
Be client-focused – Be collaborative, innovative and strategic.
Be the role model – Lead by example, demand excellence, maintain safety and integrity as top priorities.
Minimum Requirements
Minimum 5 years of work experience on construction and supervision projects.
Previous document control experience;
Experience with Construction Document Control systems;
Some construction knowledge/background;
Preferred Qualifications


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