Office Admin

Job Description
We are in search of a dynamic individual to be a new member of our team. His/ her role is to provide outstanding customer service and day to day support to business administration, sales and marketing operations.
We work a 5 day work week with office hours from 8:30 am to 6:00 pm.|
Responsibilities
Provide administrative assistance including preparing, sending and distributing correspondence, managing daily calendar, coordinating travel, filing and maintains strict confidentiality in daily office management functions
Receive complaints and concerns from clients and manages resolution of the issues as appropriate or oversees referral of the issues to appropriate other staff member
Prepare contracts, quotations, job cards, business letters and costing
Manage purchasing and conducting inventory of office and pantry supplies
Handle vehicle registration, permits, insurance, service and inspections
Assist in the application and renewal of company licenses
Manage document control and database
Attend front desk calls and e-mail queries
Handle other ad hoc reports and activities

Required Skills and Competencies
Excellent customer service and English communication skills (verbal and written)
Highly organized, self-motivated and problem solver needed
Work experience in managing emails, schedules, spreadsheets and presentation
Work knowledge in document control and Salesforce is an advantage
Ability to manage various tasks and work well under pressure meeting deadlines in a team environment
Capable of multi-tasking work assignments and deliver what is required in the agreed time frame
Positive can-do attitude to the job and the team
3-5 years administrative work experience in office environment
Background in Construction, Real Estate and Maintenance is a major plus
Associates degree or equivalent years of experience required
Proficiency in standard software applications including MS Word, MS Excel, MS Power Point and MS Outlook.
source: indeed

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