Administrative Assistant

Administrative Assistant
Whitehall and Company
AED3,000 – AED3,500 a month
Whitehall and Company is looking for a responsible, punctual and hardworking administrative assistant for the Dubai office. The executive will be responsible for performing administrative tasks such as answering phone calls of managers, sending and receiving e-mails, scanning documents, organizing meetings if required and scheduling appointments and meetings.
Core Responsibilities
– Document Receipt, Dispatch and Delivery and Data/Communication Handling:
– Ensure transmission of information or documents to customers using computer and telephone. Ensure all documents received at the office from clients are scanned, renamed and sent to employees as requested or saved within server.
– To maintain proper record of document’s receipt, dispatch and delivery.
– Maintain & monitor attendance records.
– Ensure all company documentation is maintained in physical files and digital storage as required and updated as and when required.
– Maintain a log of expiry of all documents, contracts, licenses and keep reminders for the same.
Administrative Duties:
– Receive calls on behalf of managing partner, schedule and arrange meetings with prospective and current clients.
– Perform administrative functions as instructed.
– Perform any additional job that is requested by management.
– Perform administrative support tasks such as proofreading, transcribing handwritten information, operating calculators or computers to work with invoices or other documents, if required.
– Provide information about establishment, such as location of departments or offices to employees within the organization.
– Ensure compliance to all policies, procedures, guidelines, and quality standards.

– Maintain utmost confidentiality and adhere to the Code of Conduct. Perform related other duties/assignments as instructed.
– Support in small administrative work as assigned from time to time.
– Perform other responsibilities and tasks as directed by the manager in order to meet department/ division objectives.
– The administrative assistant will be responsible to be available at office site at all times between 9:00 am to 6:00 pm and attend phone calls between 8:00 am to 8:00 pm remotely.
Expected Start Date: 9/25/2020
Job Types: Full-time, Permanent
Salary: AED3,000.00 – AED3,500.00 per month
Experience: data entry: 1 year (Preferred) administrative assistant: 1 year (Preferred)
Location: Dubai (Preferred)
Language: Arabic (Preferred)
Source: Indeed

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